10/18/2008

Motion #1 - All USAG qualifiers must have a 4 week entry deadline with no extension to deadline

Motion:  Pam Kitchen

Second:  Michael Hamer

PASSED

 

Motion #2 - All USAG qualifiers must have the meet schedule posted 3 weeks prior to date of meet.

Motion:  Pam Kichen

Second: Michael Hamer

PASSED

USA Gymnastics Florida State Committee Meeting Minutes

Date:  Sunday August 3, 2008   Site:  LaFleurs Gymnastics, Largo, Florida

Meeting called to order at 9:30am by Chairman Toni Rand

Attendance was taken

Mike Body                 Section 1 Representative               present

Pam Kitchen             Section 1 Representative               present

Mike Hamer               Section 2 Representative               present

Cindy McLane          Section 2 Representative               present

Tim Keckler               Section 3 Representative               present

Jeff LaFleur              Section 3 Representative               present

Evelyn Chandler      Section 4 Representative               present

Mark Weber               Section 4 Representative               present

Mike LaFleur             Section 5 Representative               present

Amy Schulthess       Section 5 Representative               present

Rene Niccollai          Section 6 Representative               present

Randy Sikora            Section 6 Representative               present

Non-voting Members

Mark Lee Robbins   NAWGJ State Director                    present

Brad Harris                Region 8 JO Chairman                   present

Marty Kallen              Webmaster                                        absent

Mike McCabe            ex-official                                           absent

Kelly Pitzen               Region 8 Pre Elite Chairman        absent

Thanks were expressed for the new website and the work by Marty Kallen on this project. 

USAG will continue to use NAWGJ as our assigner for competitions

Motion:  Cindy McLane

Second: Rene Niccollai

PASSED

USAG will accept the appointment of Cathy Fariz as CPE coordinator

Motion:  Mark Weber

Second:  Rene Niccollai

PASSED

Judges Selection committee for USAG State Competitions will be comprised of Evelyn Chandler, Cindy McLane and Rene Niccollai as voting members.  Mark Lee Robbins and Toni Rand will be advisors. The committee will submit their recommendations to the Committee no later than October 15^th for approval by the Florida USAG committee for all Florida USAG State Meets for 2008-09

Motion:  Mark Weber

Second: Mike Body

PASSED

State Meet Dates for the 2009-10 Season:  The committee discussed the problem of having a State meet on December 11 – 13, 2009 due to the start of Hanukkah.  Additionally the committee discussed that the weekend of December 19 – 20 is also a problem due to the week prior to Christmas.

The date for the Level 5/6 USAG 2009 State Meet will be November 21 & 22, 2009 held in conjunction with the Level 2/3 USAG State Cup

Motion:  Mark Weber

Second: Mike LaFleur

PASSED

The date for the Level 4 USAG 2009 State meet will be December 5 & 6, 2009

Motion: Amy Schulthess

Second: Jeff LaFleur

PASSED

The dates for the 2010 Optional State Meets will be March 19 – 21, 2010 for level 8, 9 & 10 as set by the National office.

Concerned that we may need to split the level 7 and PO State meet for 2010 due to number of athletes, we will finalize that date in the spring of 2009.

Regional 9/10 for April 9 – 11, 2010

The committee agreed to the idea that the Florida Committee try to host this event as a service to Florida clubs.  Site and other details need to be submitted to the Regional committee by the end of August.  The site will probably be Tampa.  Additionally, it was decided that Clubs in the area and all committee members would be assigned specific duties if we do host this competition. Jeff LaFleur volunteered to be Meet Director – Tim Keckler is working on sites

Change of Venue for 2008 Florida USAG Level 4 State Meet – the meet will be held in Winter Haven at the Polk County Community College.  Tampa Bay Turners will still be the host Club

The committee for the State meets discussed formats and problems that occurred at some of the State meets last season with rotations.

All State meets will use Modified Capital Cup format.  Rotations must be announced and there will be formal rotations.  Continuous rotation will not be allowed at the State meets.  Judges will also be requested to remain at their events until requested by the Meet Director to rotate.

Motion:  Jeff LaFleur

Second:  Mark Weber

PASSED

Qualifying Scores for the 2008-09 Season were discussed with some concern that we had 3 day state meets last season – and number of athletes may be a problem again

PREP Optional State qualifying score will be raised for 2008-09 season to 32.00AA

Motion:  Pam Kitchen

Second: Amy Schulthess

PASSED

Level 7 State Qualifying Score will be raised for the 2008-09 season to 33.00AA

Motion:  Mike Hamer

Second:  Pam Kitchen

PASSED

Level 8 State Qualifying Score will be raised for the 2008-09 season to 32.00AA

Motion:   Rene Niccollai

Second:  Amy Schulthess

PASSED

Number of judges at the State championships was discussed.

PREP Optional State meet will use 2 Judge Panels (Level 7 will continue to have 4 judge panels)

Motion:   Mark Weber

Second:  Mike Body

PASSED (1 Member opposed)

PREP Optional State Meet will award placement Trophies as well as 100% recognition trophies for all athletes in the competition.  The recognition trophies will be given after placement awards have been given out and athletes that won placement AA trophies have sat down.  The recognition trophies will be given in random order with no scores announced.

Motion:  Mark Weber

Second:  Randy Sikora

PASSED

Specialist for Level 10 Athletes:  Specialist at Level 10 may now qualify from the State meet to Regionals.  Athletes must declare that they are a specialist/events when they enter the State competition.  Full entry fee is due

The qualifying Score for a specialist to qualify to the Florida USAG Level 10 State Meet is 9.3 on the event achieved at any USAG qualifying competition.

Motion:  Rene Niccollai

Second:  Mike Body

PASSED

The committee discussed gifts for athletes/coaches that qualify to Regionals and State Meets.  All athletes that qualify and compete at their state competition will receive a gift supplied by the Meet Hosts.  Athletes that qualify to Regionals in the past has received a gift from Florida USAG – the committee discussed the economy and what would benefit our athletes

Florida USAG in lieu of a gift for our Regional qualifiers will cover a minimum of $50.00 per athlete toward the regional entry fee for all Level 8, 9 & 10 athletes that qualify to the Regional Championships in 2009.  Athletes and coaches will not receive any other gifts.

Motion:  Mike Body

Second:  Amy Schulthess

PASSED

The State Judges Selection Committee selected the Judges for the level 2/3 State Cup to be held November 22 & 23, 2008 in Ocala and presented their selection to the Florida committee.

The Judges list submitted for the level 2/3 State cup should be accepted

Motion:  Mike Hamer

Second:  Rene Niccollai

PASSED

(Mark Robbins was instructed to send contracts immediately and to let the assigners know so that they can assign other meets that are on that weekend)

Annual Meet Book for 2009-10 will not be printed/ mailed to clubs next year. It will be available on line at the Florida website and clubs may request CD’s

Motion:  Mike Body

Second:  Mike LaFleur

PASSED

Financial issues were discussed concerning 1099 forms; financials from the SC, and collection of fees from Florida meet hosts. A budget for the 2008-09 season was presented to the committee by Toni Rand. Toni Rand was directed to check with USAG National office for insurance for admission/errors protection of the committee members.  It was stressed how important it was to follow all laws concerning finances of the State account. The committee directed the SC to obtain from Mike McCabe the 2007-08 year end financial with details of income and expenses for their review and for publication to the membership.  Specific questions concerning the level 8,9 & 10 state meet will also be submitted to Mike for clarification

Request that Mike McCabe submit a report documenting Meet fees due from Florida competitions in the 2007-08 season showing number of athletes in the meet, fee paid and date paid.

Motion:  Evelyn Chandler

Second:  Cindy McLlane

PASSED

Florida JO Coach of the year criteria, nomination process and voting process was discussed for next season.  Florida USAG will present a plaque to all Florida winners of this honor – Mike LaFleur and Lisa Music will be sent a plaque for their selection in 2007 & 08.  The 2009 selection will be made in the spring

If 5 or more coaches are nominated for this honor, the list will be reduced to 3 with the first vote and a re vote will take place by the committee for the final winner.

Motion:  Evelyn Chandler

Second:  Rene Niccollai

PASSED

DRAW for the Level 8 State Meet was done at the meeting.  It will be posted on the Florida website

State Clinic for 2009 – Sunday August 2^nd in Melbourne at Harbor City Gymnastics – hosted by Mark Weber.  This will be a one-day clinic directed toward recreation coaches and lower level team coaches.

Other Business:  The committee reviewed the Florida PO Rules and did not make any changes from last season.  All competitions in Florida must offer Florida PO rules.

The committee discussed events that the SC should represent Florida – any event that has an official meeting should be attended by the SC – State meets, regional meets, regional training camps will be decided on a case by case basis.  The committee directed Toni to use her discretion and trust that she will use funds only as needed.

Old Business:  The committee realized that they had voted in November 2007 to allow NAWGJ to select a Level 7 team for the National NAWGJ Judges cup to be held in Orlando, Florida on January 2 – 4, 2009. (This event is a fundraiser by NAWGJ for judges education with all judges donating their time)   The top 6 scores from the Level 7 2008 State Meet would make up this team.  NAWGJ will pay all entry fees and provide leotards for the athletes.  The selection was not done at the State meet as planned.  The committee directed that the SC/NAWGJ contact the top 6 athletes from 2008 and offer them the opportunity to compete in this meet.  If an athlete declines then the next athlete in line will be contacted until we have 6 athletes that have accepted.  This will be a one-time selection due to the Cup being in Florida and a team will not be selected for the 2010 judges cup.  The Judges cup is open to all clubs/levels as an invite.

Tabled Business: 

After a lengthy discussion the Committee tabled their vote concerning Florida participation in the level 7 regional invitational for 2009. There was discussion that this is an INVITE and not a Regional meet – We had questions whether only allowing 16 out of the 400 athletes at our State meet to compete provides any benefits to the majority of our clubs/athletes – we had concerns that this invite will create problems for clubs that do not wish to attend either due to money or just not wanting to take level 7’s to another meet after State.  We felt we had some questions concerning the legality of this invite and if any invite can request to be endorsed by the regional committee.  We also had questions about what will happen to the 16 slots set aside for Florida if we vote to not participate.  These questions and concerns were sent to the Regional Chairman, our Regional JO chairman and the National JO Chairman – the committee will discuss this issue again after we receive answers to our questions and vote again.

Next Meeting:  with Regional Congress in June 2009 in Jacksonville

Exact date to be determined

Meeting Adjourned at 2:30pm